New Vacancies at World Vision

1. Supply Chain Administrator at World Vision

2. Senior Technical Advisor at World Vision

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

MAJOR RESPONSIBILITIES

Activity

Business Requirements (10%)

• Understand the department’s business requirements and apply in the day to day work.

Activity

Planning (10%)

• Facilitate annual procurement planning sessions with key stakeholders
• Consolidate and report on the Procurement Plans
• Review and update Item Catalog prior to the planning process activity.
• Advise and familiarize Operations with the use of the Item catalogue

Activity

Strategic Sourcing (15%)

• Advise on Market Assessment and Supplier Pre-Qualification process as per the direction from Coordinators and Advisors. sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings as per the direction from Coordinators and Specialist.
• Maintain all supporting documents relating to the Sourcing events based on the document management
• Coordination and preparation of Procurement Committee meetings by submission documents based on the direction given by the SCM

Activity

Supplier Contract and Relationship Management (10%)

• Accurately complete the master data management form(contract/supplier/ item register)
• Manage record keeping for all contract-related correspondence and documentation (Master Data Management).
• Communicate contract-related information to all stakeholders to ensure optimum usage of contracts.
• Collect feedback on supplier performance as per the established SPM guidelines.

Activity

Procurement Execution (20%)

• Advise on the RFP/RFQ process for spot buys as required
• Liaise with Shared Services & Finance to resolve supplier inquiries
• Release POs to suppliers for spot buys and assigned categories.
• Payment preparation: Raise payment requests against delivered items/services and work with finance office to ensure timely supplier payment, Making follow ups of delays in delivery of goods/ services Communicate payment feedback to suppliers

Activity

Data Management, Analysis and Reporting (10%)

• Collect and organize data from projects and business units.
• Analyse and check data for accuracy and produce the required reporting output in accordance to the Policies/ Procedures & Guidelines as set by WV
• Prepare weekly/monthly procurement status reports in order to update the customers and other stakeholders.
• Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained.
• Consolidate all findings and convert them into useful formats as provided by SCM Manager Process, Procedure and Policy
• Work with senior SCM teams to manage Internal customer satisfaction, collect data to support performance scorecard reporting (i.e. KPIs)

Activity

Control and Compliance (10%)

Maintain proper filing and record keeping as per the guidelines set by the management.

Activity

On time payment of suppliers (5%)

• Ensure that payment documents submitted by suppliers are processed on time and suppliers payments are processed as per the agreed payment terms.

Additional Roles

Office Administration and Staff Support

• Maintain optimal office supplies for HO use
• Organize departmental meetings and record discussions for sharing and future use
• Coordinate welfare issues in the department
• Facilitating departmental visitors/clients
• Provide one point of contact for all supplier queries related to invoices \ orders and direct to the appropriate offices.
• Setting up venue for departmental and client meetings
• Provides information and responses to enquiries from user departments and other stakeholders.
• Manage departmental incoming and outgoing letters
• Hotel reservations and bookings;

Asset disposal process

• Facilitate assets valuation process
• Consolidate the assets disposal list
• Facilitated approvals for assets disposal list
• Facilitate the open tender advert for WVT assets disposal

Stores Management

• Inventory Control: Monitoring and managing stock levels to ensure optimal inventory without overstocking or understocking.
• Receiving Goods: Handling incoming shipments, checking for accuracy, and ensuring items are in good condition.
• Issue of Goods: Distributing or delivering items to departments or customers as needed.
• Stocktaking: Performing regular checks to reconcile inventory records with physical stock.
• Maintenance: Ensuring the proper upkeep of the storage facility, including cleanliness, safety, and security.
• Record Keeping: Maintaining accurate documentation of inventory levels, transactions, and other activities.
• Quality Control: Inspecting goods to ensure they meet required standards.
• Safety and Compliance: Adhering to health, safety, and regulatory requirements for storage operations.
• Manage dispatch and distribution of goods within WVT operation areas

CLICK HERE TO APPLY JOBS

...