BOOKKEEPING FORM THREE TOPIC 4: CAPITAL EXPENDITURE AND REVENUE EXPENDITURE

CAPITAL EXPENDITURE AND REVENUE EXPENDITURE

Capital Expenditure and Revenue Expenditure

Meaning of Capital Expenditure and Revenue Expenditure

Give the meaning of capital expenditure and revenue expenditure

Capital Expenditure

Payments made in cash or cash equivalents over a period of more than one year. Capital expenditures are used to acquire assets or improve the useful life of existing assets. An example of a capital expenditure is the funding to construct a factory. In accounting, capital expenditures must be capitalized; that is, the expenditure is recognized on a balance sheet gradually over the course of an asset's useful life. Capital expenditures are recorded as liabilities on a balance sheet. They are also called capital outlays..

Funds used to acquire a long-term asset. A capital expenditure results in depreciation deductions over the life of the acquired asset. Also called capital outlay. Expenditure on the acquisition or improvement of FIXED ASSETS that is subsequently written off against profits over several ACCOUNTING PERIODS. Contrast with REVENUE EXPENDITURE. See INVESTMENT, CAPITAL BUDGETING.

Revenue Expenditure

Revenue expenditure is a cost that is charged to expense as soon as the cost is incurred. By doing so, a business is using the matching principle to link the expense incurred to revenues generated in the same accounting period. This yields the most accurate income statement results.

There are two types of revenue expenditure:

• Maintaining a revenue generating asset. This includes repair and maintenance expenses, because they are incurred to support current operations, and do not extend the life of an asset or improve it.
• Generating revenue. This is all day-to-day expenses needed to operate a business, such as sales salaries, rent, office supplies, and utilities.

Other types of costs are not considered to be revenue expenditures, because they relate to the generation of future revenues. For example, the purchase of a fixed asset is categorized as an asset and charged to expense over multiple periods, to match the cost of the asset against multiple future periods of revenue generation. These expenditures are known as capital expenditures.

Difference between Capital Expenditure and Revenue Expenditure

Distinguish capital expenditure items from revenue expenditure items

February 12, 2015 By Surbhi S Leave a Comment

In business, it is very common to spend money in order to make profit. A large amount of expenditure is incurred by the company for various purposes to get high returns. The expenditure has been broadly divided into two categories – Capital and Revenue. Prima facie, these two terms seem alike, but they are not similar. Capital Expenditure is an expense generally made to acquire an asset or improve the capacity of the asset. Unlike Revenue Expenditure, which is an expense made for operating day-today activities of the business. The difference between Capital and Revenue is explained here.

Content: Capital Expenditure Vs Revenue Expenditure

1. Comparison Chart
2. Definition
3. Key Differences
4. Example
5. Conclusion

Comparison Chart

Basis for Comparison	Capital Expenditure	Revenue Expenditure
Meaning	The expenditure incurred in acquiring a capital asset or improving the capacity of an existing one, resulting in the extension in its life years.	Expenses incurred in regulating day to day activities of the business.
Term	Long Term	Short Term
Capitalization	Yes	No
Shown in	Income Statement & Balance Sheet	Income Statement
Nature	Non-recurring	Recurring
Benefit	More than one year	Only in current accounting year

Definition of Capital Expenditure

The amount spent by the company for possessing any long term capital asset or to enhance the working capacity of any existing capital asset, or to increase its lifespan in order to generate future cash flows or to decrease the cost of production, is known as Capital expenditure. As a huge amount is spent on it, the expenditure is capitalized, i.e. the amount of expenditure is spread over the remaining useful life of the asset.

In a nutshell, the expenditure which is done for initiate current as well as future economic benefit, is capital expenditure. It is like a long term investment done by the entity, in the name of assets, to create financial gain for the years to come. For example – Purchase of Machinery or installation of an equipment to the machinery which will improve its productivity capacity or life years.

Definition of Revenue Expenditure

The expenditure which is incurred on a regular basis for conducting the operational activities of the business are known as Revenue expenditure like purchase of stock, carriage, freight etc.. As per the accrual accounting assumption, the recognition of revenues is done when they are earned, while expenditure are recognized when they are incurred. Therefore the revenue expenditure is charged in the Income Statement as and when they occur. This satisfies the basic principle of Accounting i.e. Matching Principle in which the expenses are recorded in the period of their incurrence.

The benefit generated by the revenue expenditure is for the current accounting year. The examples of revenue expenditure is as under – Wages & Salary, Printing &Stationery, Electricity Expenses, Repairs and Maintenance Expenses, Inventory, Postage, Insurance, taxes etc.

Key Differences Between Capital and Revenue Expenditure

1. Capital expenditure generates future economic benefits, but the Revenue expenditure generates benefit for the current year only.
2. The major difference between the two is that, the Capital expenditure is a one time investment of money. On the contrary, revenue expenditure occurs frequently.
3. Capital expenditure is shown in the Balance Sheet, in asset side, and in the Income Statement (depreciation), but Revenue Expenditure is shown only in the Income Statement.
4. Capital Expenditure is capitalized as opposed to Revenue Expenditure which is not capitalized.
5. Capital Expenditure is a long term expenditure. Conversely, Revenue Expenditure is a short term expenditure.

Example 1

Example

If a company deals in computers and opens a new branch at different location for which it acquires a building. The acquisition of the building will be a capital expenditure, while the purchase of computers will be a revenue expenditure. Let’s look it another way, If a company is involved in property dealing business the purchase of the buildings willbe a revenue expenditure, while the purchase of machinery would be a capital expenditure.

Note: Here you must focus on the intention of expenditure.

Importance of Distinguishing Capital Expenditure from Revenue Expenditure

Explain the importance of distinguishing capital expenditure from revenue expenditure

Capital Expenditure and Revenue Expenditure both are important for business for earning a profit in the present as well as in subsequent years. Both have its own merits and demerits. In case of a capital expenditure an asset has been purchased by the company which generates revenue for upcoming years. On the other hand, no asset is acquired as such in case of a Revenue Expenditure.

The difference between capital expenditures and revenue expenditures is essentially the same as the difference between capital expenditures and operating expenses.

Capital expenditures represent major investments of capital that a company makes to maintain or, more often, to expand its business and generate additional profits. Capital expenses are for the acquisition of long-term assets, such as facilities or manufacturing equipment. Because such assets provide income-generating value for a company for a period of years, companies are not allowed to deduct the full cost of the asset in the year the expense is incurred; they must recover the cost through year-by-year depreciation over the useful life of the asset. Companies often use debt financing or equity financing to cover the substantial costs involved in acquiring major assets for expanding their business.

Revenue expenses are shorter-term expenses required to meet the ongoing operational costs of running a business, and thus are essentially the same as operating expenses. Unlike capital expenditures, revenue expenses can be fully tax-deducted in the same year the expenses occur. In relation to the major asset purchases that qualify as capital expenditures, revenue expenditures include the ordinary repair and maintenance costs that are necessary to keep the asset in working order without substantially improving or extending the useful life of the asset. Revenue expenses related to existing assets include repairs and regular maintenance as well as repainting and renewal expenses. Revenue expenditures can be considered to be recurring expenses in contrast to the one-off nature of most capital expenditures.

The purpose of capital expenditures is commonly to expand a company's ability to generate earnings, whereas revenue expenditures are more commonly for the purpose of maintaining a company's ability to operate. Capital expenditures appear as an asset on a company's balance sheet; revenue expenses are listed with liabilities.

• READ TOPIC 5: Depreciation

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